• Series 105 thru 195

• Series 201 thru 299

• Series 305 thru 387

• Series 405 thru 440

• Series 501 thru 590

• Series 601 thru 695

• Series 702 thru 792

• Series 801 thru 871

105. DEPARTMENT COMMUNICATIONS SYSTEM.

105.10 RESTRICTED USE OF DEPARTMENTAL COMMUNICATION SYSTEM. The Departmental communications system consists of the Emergency Command Control Communications System (ECCCS) Division, radio, microwave, closed-circuit television, telephone, gamewell, mail, computer, and messenger service.

The Department's communication system shall be used only for official police communications. Employees shall not use the system for transmitting messages of a personal nature, disseminating commercial advertising, or for the purpose of promoting any commercial or business interests.

105.15 AUTHORIZED USE OF ELECTRONIC MAIL (E-MAIL). The use of E-mail involves the creation or receipt of electronic communications over the Department's Wide Area Computer Network (WAN). E-mail is available to Department employees to facilitate communication and assist them in their work-related duties.  It is offered as a tool to enable employees to work more efficiently in advancing the Department's mission.

Employees shall use E-mail only for official police communication.  E-mail shall not be used for transmitting messages of a personal nature, for playing computer games, or for unprofessional communications such as disseminating material or messages which are defamatory, sexually oriented, threatening, hateful or bigoted, or for the purpose of promoting any political, religious, or non-Departmental business interest. Employees shall not attempt to gain unauthorized access to another person's E-mail, copy the E-mail of other employees, or send E-mail masquerading as another employee. The Department reserves the right to monitor E-mail correspondence to prevent abuse. The Department also reserves all rights to read, copy, or remove files from any drive or directory, or to revoke, suspend, or limit an employee's access to the WAN.

Audit Division, Consent Decree Bureau’s Responsibility. Audit Division, Consent Decree Bureau, shall be responsible for auditing activity on the electronic mail (E-mail) network Department-wide.

105.20 MONITORING DEPARTMENT RADIO FREQUENCIES. Communications Division shall monitor Department radio frequencies and shall publish a quarterly report on radio frequency abuse. Specific violations shall be brought to the attention of concerned commanding officers.

Note: Administrative Unit, Detective Support and Vice Division, shall also monitor tactical frequencies and shall report any frequency abuse to the Commanding Officer, Communications Division.

110. RADIO UNIT DESIGNATIONS.

110.10 STAFF UNIT DESIGNATIONS. Staff radio designations are not reflective of staff succession of command. Staff units shall be identified as follows:

110.20 NONGEOGRAPHIC DIVISION UNIT DESIGNATIONS. Division commanding officer units shall be identified by the word “Commander” followed by the number and/or letter(s) of the respective Area/division.  All other personnel shall be identified by the number and/or letter(s) of their respective Area/division followed by the numerical designation assigned by the Commanding Officer.

*Chief of Police

•   8I:            Chief’s Operations Duty Officer

• 24I:            Personnel Assigned to Chief of Police

• 16I:            Wellness Coordinator

 *Police Commission

• 1PC:            Commission Investigation Division

*Chief of Staff

•   8D:        Personnel assigned to Chief of Staff

•   7H:        Use of Force Review Division

• 17H:        Employee Relations Group

•    2I:         Public Information Office      

•    9I:         Media Relations Section

•  11I:         Public Communications Section     

•  13I:         Community Relations Group

•  23I:         Governmental Liaison Section

 *Detective Bureau

• 5D:            Investigative Analysis Unit/Detective Bureau Administrative Staff

• 70D:          Gang and Narcotics Division

• 8K:            Juvenile Division

• 1K:            Detective Support and Vice Division

• 4K:            Robbery-Homicide Division

• 7Y:            Narcotics Division

• 8Y:            Narcotics Division

• 9Y:            Narcotics Division

• 4I:              Vice Division

• 5I:              Vice Division

• 2K:            Commercial Crimes Division

 *Special Operations Bureau

• R:               Metropolitan Division

• 1D:            Traffic Coordination Section

• 6D:            Emergency Operations Division

• 4D:            Personnel Assigned to Special Operations Bureau

 *Consent Decree Bureau

• 15H:           Risk Management Group

• 10I:            Civil Rights Integrity Division

• 19I:            Audit Division

 *Counter Terrorism and Criminal Intelligence Bureau

• 3D:            Emergency Services Division

• 3DK9:       LAPD Bomb Detection Canine (K-9) Section

• 6K:            Major Crimes Division

• 10Y:          Personnel Assigned to Counter Terrorism and Criminal Intelligence Bureau

 *Employee Relations Group

• 6H:            Employee Relations Section

 *Training Group

• 18H:          Training Division

• 13H:          Training Group

 *Personnel Group

• 5H:            Personnel Division

• 20H:          Personnel Group

• 22H:          Officer Representation Section
• 31H:          Recruitment and Employment Division.

 *Information and Communications Services Bureau

• 3H:            Information Technology Division

• 10H:          Communications Division

• 12H:          Records and Identification Division

• 16H:          Emergency Command Control Communications System Division

• 28H:          Crime Analysis Section

• 25H:          Personnel Assigned to Information and Communications Services Bureau

*Administrative and Technical Services Bureau

• 2H:            Scientific Investigation Division

• 4H:            Motor Transport Division

• 8H:            Fiscal Operations Division

• 9H:            Property Division

• 11H:          Facilities Management Division

• 26H:          Assistant C/O, Administrative and Technical Services Bureau

• 27H:         Personnel Assigned to Administrative and Technical Services Bureau
• 31H:          Recruitment and Employment Division

 *Professional Standards Bureau

• 15I:            Personnel Assigned to the Professional Standards Bureau

•   3I:            Internal Affairs Group

•   7D:          Force Investigation Division

*Office of Support Services

•   6I:            Personnel assigned to Office of Support Services

•   7I:            Planning and Research Division

• 21I             Personnel Assigned to Executive Officer

• 18I:            Work Environment Liaison Division

*Office of Operations

•   1H:          Jail Division

• 29H:          Real-Time Analysis and Critical Response Division

•   2O:          Personnel Assigned to Office of Operations

*Public Information Office

• 9I:              Media Relations Section

• 11I:            Public Communications Section

• 12I:            Personnel Assigned to Public Information Office

110.30 GEOGRAPHIC COMMANDING OFFICER UNIT DESIGNATIONS.

Commands Within Geographic Areas. Commanding officers within geographic Areas shall be identified by the word "Commander" followed by the number of the Area and the letter "A" "B" or “C.” The letter "A" shall indicate Area Commanding Officer, "B" shall indicate the Patrol Division Commanding Officer, and “C” shall indicate the Area Detective Division Commanding Officer.

Note:  The Commanding Officer, LAX Field Services Division shall be identified as "Commander 14D"

Geographic Bureaus.

OSB Criminal Gang/Homicide Group. The Radio Unit Designation for OSB Criminal Gang/Homicide Group shall be 25W.
 

Sexual Assault Detail. Personnel assigned to the Sexual Assault Detail at the geographic bureaus shall be identified by the following designations:

• 20W:   Operations-Central Bureau Sexual Assault Detail

• 21W:   Operations-South Bureau Sexual assault Detail

• 22W:   Operations-West Bureau Sexual assault Detail

• 23W:   Operations-Valley Bureau Sexual assault Detail

Traffic Divisions. Line traffic division commanding officer units shall be identified by the word "Commander" followed by the number and/or letters of their respective divisions of assignment:

• 24T:    Central Traffic Division

• 25T:    South Traffic Division

• 27T:    West Traffic Division

• 26T:    Valley Traffic Division

110.40 FIELD UNIT DESIGNATIONS. Unit designations shall be stated by all units at the beginning of each transmission:

• Patrol Unit Designations. Patrol units shall be identified by the number of the community police station with the applicable service letter (Manual Section 4/110.50), and a unit number corresponding to one of the numbered reporting districts associated with the command.

• Traffic Unit Designations. Traffic units shall be identified by the number of the traffic division of assignment with the applicable service letter (Manual Section 4/110.50), and unit numbers assigned in consecutive order beginning with the number "1."

• Non-geographic Division Unit Designations. Non-geographic division units shall be identified by the number and/or letter of the division (Manual Section 4/110.20) and the unit numbers assigned by the concerned commanding officer.

• Watch Commanders. Watch commanders shall be assigned the unit number "10."

• Community Relations Officer. The community police station community relations officer shall be assigned the unit number "80."

• Air Support Unit Designations. Regular air flights shall be designated by the word "Air," followed by the corresponding community police station number to which the flight is primarily committed (e.g., Air 3 would be assigned to an air flight with primary commitment in Southwest Area).

Special air flights will be designated "Air 20" through "Air 100" by the Commanding Officer, Air Support Division.

Note: The Air Support Division station wagon, when assigned to a command post, shall be designated "2D100."

• Metropolitan Division Units. Metropolitan Division units shall be identified by the letter "R" and unit numbers assigned in consecutive order beginning with the number "1."

• Base Stations. Base stations shall be identified by the number of the division or community police station, the applicable service letter (Manual Section 4/110.50), a team number, if applicable, and the unit number "90."

Exception: Pacific Community Police Station airport substation shall be known as "Airport Base."

• Portable Radio Unit Designations. Officers using portable radio equipment shall use a designation consistent with their division of assignment unless other designations are authorized by the commanding officer.

• Supervisors. Supervisors, other than those assigned to a community police station, shall be assigned a unit number ending in "zero" exclusive of the numbers "10" and "90."

• Watch Supervisor. Watch supervisory units shall be identified by the number of the respective community police station, the letter "L," and a two digit number ending in "zero." The number "10" shall designate the Watch Commander.

• Detective Units. Detective units shall be identified by the number of the community police station/division, the letter "W," and the unit's numerical designation. Detective Division supervisory units shall be assigned numbers ending in "zero."

110.50 SERVICE IDENTIFICATION LETTERS. The following letters indicate the type of service to which mobile radio units are assigned:

 Note: The activation of the designation and the coordination of assigning specific identification numbers shall be through Communications Division.

110.60 MOBILE COMMAND FLEET UNIT DESIGNATIONS. The mobile command fleet shall be identified as follows:

110.70 COMMAND POST DESIGNATIONS.

Department Operations Center. The Department Operations Center, or any other location or facility activated for overall Department control during an emergency, shall be identified as Department Command.

Field Command Post. A field command post shall be identified as "Command Post." If more than one post is needed, the numerical designations shall be established by "Department Command."

110.80 OUTSIDE AGENCY UNIT DESIGNATIONS. Units operated by outside agencies shall be identified as follows:

Federal Bureau of Investigation Units. Numbers in the "400" and "500" series.

University of California at Los Angeles Campus Units. "8UC" and unit numbers in the "50" series.

California State University, Northridge Police (CSUN PD) Radio Unit Designations.

• CSUN PD Chief of Police will use "17 University Commander."

• CSUN PD Watch Commander will use "17 University 90."

• CSUN PD Supervisors will use "17 University 10, 20, 30."

• CSUN PD Detectives will use "17 University 21, 22."

• CSUN PD Radio Cars will use "17 University 1, 3, 5, 7."
  

Military Police Units. "Special Agent 51" and "Special Agent 52."

Traffic Signal Repair Units. "TSR" and unit numbers assigned in consecutive order beginning with the number "1."

120. RADIO TERMINOLOGY, CODES AND CRIME BROADCASTS.

120.10 RADIO CALL LETTERS. The call letters, "KJC-625," shall be used by the Department's fixed radio stations.

120.20 USE OF RADIO CALL LETTERS.

By All Radio Operators. Radio operators shall not call either a fixed station or a mobile unit by its’ call letters. The unit designation shall be used when addressing a fixed station.

By Controls. All controls shall broadcast the station‑call letters once each fifteen minutes. They need not do so at the end of each transmission.

120.30 ASSOCIATION OF PUBLIC SAFETY COMMUNICATION OFFICERS (APCO) CODE WORD LIST. The following code words shall be used, when applicable, in local radio transmissions:

120.40 RADIO CODES AND PROCEDURES. The following codes and phrases shall be used, when applicable, in local radio transmissions:

• Emergency Call.  A radio call accompanied by a “Code-Three” designation is an emergency call.  It shall be answered immediately, but in a manner that will enable the unit to reach the scene as quickly and safely as possible.  A specific unit shall be dispatched “Code-Three” and ALL additional responding units may also respond “Code-Three.”

• Officer Needs Help.   This emergency call shall be broadcast when an officer requires immediate aid for a life-threatening incident or an incident that requires immediate aid because of serious bodily injury, death, or a serious threat to public safety is imminent.  The officer requesting shall include the location, followed if possible, by the unit identification and all other pertinent information.  A specific unit shall be dispatched “Code-Three” and all additional responding units may also respond “Code-Three.”

• Firefighter Needs Help. This emergency call shall be broadcast when immediate police assistance is required because firefighters are being attacked, attack is imminent, or other emergency exists. A specific unit shall be dispatched "Code Three" and all additional responding units may also respond “Code-Three.”

• Firefighter Needs Assistance. This emergency call shall be broadcast when police assistance is required due to hostile crowd action or other incident. A specific unit shall be dispatched "Code Three" and all additional responding units may also respond “Code-Three.”

• Back‑up Unit Request. This emergency call shall be broadcast when an officer requires additional units immediately, but the situation does not rise to the level where serious bodily injury, death or serious threat to public safety is imminent..

Example: Active perimeter, foot pursuit, 415 group, a crime-in-progress, etc.

The officer requesting shall include the location, followed by the unit designation and all other pertinent information, including the reason for the request. A specific unit shall be dispatched “Code-Three,” and all additional responding units may also respond “Code-Three.”

• Additional Unit Request.  An “Additional Unit” broadcast is when an officer requires an additional unit for a non-emergency situation.  The officer requesting shall include the location, followed by the unit identification and all other pertinent information.  An “additional unit” request is not an emergency call and responding officers shall obey all traffic laws when responding.

Examples:  “Code-6 George” with no indication of violence toward the officers, L-Unit involved in a traffic stop, follow up for a criminal investigation, etc.

• "Pursuit" Procedure. A unit announcing a "Pursuit" shall begin the message by stating that the unit is in "Pursuit" and giving the location, followed, if possible, by the unit identification, description of pursued vehicle, and/or suspects, direction taken, and reason for pursuit. The pursuing unit shall give frequent and comprehensive progress reports as conditions permit. Any unit having information regarding the "Pursuit" may transmit. Communications Division will broadcast advisory information concerning pursuits by the CHP within the City. Department personnel shall not become involved in CHP pursuits on the freeways unless for serious felonies committed within the City of Los Angeles.

  • Officers engaged in a pursuit should request a back-up unit; and,

  • Responding back-up units may respond “Code-Three.”  However, once all authorized units have joined the pursuit, all other units shall discontinue their “Code-Three” response.

• Code One. When the control operator fails to receive an acknowledgment of a communication, a "Code One" shall be given. The unit to which a "Code One" is directed shall acknowledge immediately upon hearing a "Code One."

• Code Two. A radio call accompanied by a "Code Two" designation is an urgent call and shall be answered immediately. The red light and siren shall not be used, and all traffic laws shall be observed.

Note. Officers responding to a "Code Two" radio call shall only interrupt the Code Two call to perform police work of major importance (Manual Section 0/030).

Officer's Responsibility. Officers who interrupt their response to a Code Two call due to police work of major importance, delay, or other exigent circumstances shall immediately notify Communications Division. Officers who interrupt their response to a Code Two call for more than a brief delay to evaluate the comparative urgency of an intervening incident shall also request Communications Division to reassign the call and shall immediately notify a concerned Department supervisor. No notification is required when a Code Two call is interrupted at the direction of either Communications Division or a Department supervisor. Officers shall document the reason for the interruption with an appropriate log entry on their Daily Field Activities Report (DFAR), Form 15.52.00 or 15.52.01.

Note: Officers should consider notification via the Department's Mobile Data Computer so as not to interfere with any emergency radio broadcast.

Supervisor's Responsibility. Concerned supervisors shall ensure that each interrupted response which resulted in reassignment of a Code Two call is evaluated for appropriateness. In making this evaluation, the concerned supervisor should consider monitoring the divisional radio frequency, reviewing relevant log entries, responding to the scene of the interruption, or other appropriate action.

• Code Three. A radio call accompanied by a "Code Three" designation is an emergency call. It shall be answered immediately, but in a manner which will enable the unit to reach the scene as quickly as possible with safety. Exemption from provisions of the California Vehicle Code (Division 11), section 21055, is granted only when officers sound a siren as reasonably necessary and the officers’ vehicle displays a lighted red lamp visible from the front.

OFFICER RESPONSIBILITY.  An officer may initiate a “Code-Three” response to any emergency.  An emergency exists when one or more of the following elements are present:

o    A serious public hazard;

o    An immediate pursuit;

o    The preservation of life;

o    A serious crime in progress;

o    The prevention of a serious crime; and,

o    Officer requests another unit “Code-Three.”

 

Officers responding “Code-Three” should notify Communications Division of their “Code-Three” response and their starting point.  The notification should be given, if feasible, with consideration to radio congestion or other factors that occur during emergency situations. 

Should the vehicle operator decide not to initiate a “Code Three” response, he/she shall obey all traffic laws.

          

SUPERVISORY RESPONSIBILITY. Supervisors are obligated to assess the appropriateness of officers’ requests and to manage the “Code-Three” response of other units.  Supervisors shall immediately intervene when necessary to coordinate the response of sufficient units, minimize the risk to officers and the public, and ensure that the patrol force is not unnecessarily depleted.  Feedback, training, counseling or a complaint investigation should be provided/initiated, as appropriate. 

 

Upon the broadcast of a “Code-Four,” supervisors shall evaluate continued “Code-Three” responses for appropriateness.  In addition, supervisors shall direct units back into service as applicable to ensure response to “Code-Two” and non-coded calls.

 

“CODE-THREE” RESPONSES DURING MOBILE FIELD FORCE SITUATIONS.  The policy and procedures as outlined in the Department Manual concerning “Code-Three” responses during mobile field force operations remains unchanged.   

 

DUE REGARD FOR SAFETY.  The “Code-Three” response policy does not relieve the driver of an authorized emergency vehicle from the duty to drive with due regard for the safety of all persons using the highway and other responding officers.  Officers who unreasonably engage in an arbitrary exercise of the “Code-Three” response policy may be subject to disciplinary action, personal civil liability, and criminal prosecution.

 

COMMANDING OFFICERS’ RESPONSIBILITIES.  Commanding officers shall ensure the following:

• Ensure employees are aware of the revisions to the “Code-Three” Response Policy. 

• Maintain a signed Acknowledgement of Receipt of this Special Order regarding "Code- Three" Response Policy - Revised.

Exception: Whenever officers activate their Code Three equipment in conjunction with mobile field tactics at the scene of a riotous incident, a "Code Three" notification to Communications Division is not required.

Note: Officers traveling to the scene of a riotous incident in a mobile field force configuration with their Code Three equipment activated shall still notify Communications Division that they are traveling Code Three.

When the "Code Three" has been terminated, the officer shall notify Communications Division as soon as practicable.

When more than one unit is "Code Three" in the same general area, they shall be notified by Communications Division that other units are "Code Three" in the vicinity.

• Code Four. When additional assistance is not needed at the scene of an "All Units" call, a "Code Four," followed by the location of the call, shall be broadcast. Radio units which are not assigned to the call and which are not at the scene shall return to their assigned patrol area when a "Code Four" is broadcast. Officers shall use discretion and downgrade their responses based on the arrival of other units at the requesting officer’s location or if a “Code Four” is broadcast.

• Code Four Adam. When additional assistance is not needed at the scene of an "All Units," call but the suspect is still in the vicinity, a "Code Four Adam," followed by the location of the call, shall be broadcast. This should then be followed by a description of the suspect. Radio units which are not assigned to the call but which are on the way to the scene shall, when a "Code Four Adam" is broadcast, patrol or post themselves at strategic locations near the scene.

• Code Five. A unit intending to "stakeout" shall notify the control operator of the location and request a "Code Five." The control operator, upon receipt of the message, shall immediately broadcast that there is a "Code Five" at the particular location. All units shall avoid the vicinity except in an emergency or in response to a call.

• Clearing Code Five. When the need for a "Code Five" no longer exists, the originating unit, or the last unit to leave the scene, shall request the control operator to clear the "Code Five" at the particular location.

• Code Five Edward. A "Code Five Edward" shall be used to notify Air Support Division (ASD) personnel of an explosive hazard to low-altitude aircraft.  All units shall avoid the vicinity except in an emergency or in a response to a call for service.

Officer's Responsibility. An officer determining that an explosive hazard exists to low-altitude aircraft shall immediately notify Communications Division of a "Code Five Edward" via telephone or radio.

Note: Radio or Mobil Data Terminal (MDT) communications may detonate an explosive device. All radio or MDT communications should be made approximately one block (500 feet) away from the "Code Five Edward" location.

The officer shall inform Communications Division of the "Code Five Edward" location, and the area of the established perimeter (as measured in feet) around the bomb device/explosive hazard.

Note: If personnel from the Hazardous Devices Section, Emergency Services Division, determine that the established perimeter is insufficient for the potential hazard rendered from a suspected explosive device, they shall immediately notify Communications Division of the expanded perimeter as measured in feet.

A "Code Five Edward" notification shall be made in addition to all the other Department requirements for investigations involving explosives (Manual Section 4/212.50), when the following circumstances exist:

• Incident involving an explosive device which is in an exposed (open air) area or will be moved to an exposed area;

• Incident where the Hazardous Devices Section intends to "render-safe" any explosive item in an exposed area; and,

• Incidents involving any explosives (indoors or outdoors) where the explosion could result in blast pressures that may be hazardous to aircraft operations.

Supervisor's Responsibility. The concerned supervisor shall ensure that Communications Division is notified of any perimeter adjustment.  When the need for a "Code Five Edward" no longer exists, the concerned supervisor shall ensure that Communications Division is notified to clear the "Code Five Edward."

Communication Division's Responsibility. Upon receiving notification of a "Code Five Edward," the Radio Telephone Operator (RTO) shall immediately broadcast the "Code Five Edward" notification and the location.

The Watch Commander, Communications Division, shall ensure that the Watch Commander, ASD, is notified of the "Code Five Edward" broadcast and any adjusted perimeter throughout the incident.

Watch Commander, ASD's Responsibility. Upon notification of the "Code Five Edward" location, the Watch commander, ASD, shall ensure that deployed Department aircraft are notified of the "Code Five Edward" location and any adjusted perimeter throughout the incident.  The Watch Commander, ASD, shall further ensure that similar broadcasts are provided to media aircraft in the area.

Note: Department pilots shall determine a safe altitude for any Department aircraft responding to a "Code Five Edward" location upon notification of any perimeter adjustment.

• Code Six. When a unit is conducting a field investigation and no assistance is anticipated, a "Code Six,” followed by the location, shall be broadcast. A unit shall not go "Code Six" until it arrives at the scene of a call.

Units on "Code Six" status shall remain available for reassignment to priority calls by monitoring their radio frequencies. A unit on "Code Six" status may indicate to the dispatcher additional circumstances which will make the unit unavailable for assignment to a priority call. These circumstances may include:

• Suspect in custody;

• Primary unit at a crime scene; and/or,

• Required at a back‑up, assistance, or help location.

Note: The unit shall notify the dispatcher as soon as it is again available for radio calls.

• Code Six Adam. When an officer may need assistance in conducting an investigation, the officer should broadcast "Code Six Adam" with his or her location. Other radio units in the vicinity should then patrol in the general direction of the given location. Officers should not ordinarily leave their assigned districts but should deploy to an advantageous position in the event that assistance is later requested. When a unit broadcasts "Code Six Adam" and later finds that assistance will not be needed, a "Code Four" and the location shall be given without delay.

• Code Six Charles. When a one‑officer unit receives a "Code Six Charles" in answer to a request for information on a suspect, the officer shall place himself or herself in a position of advantage over the suspect while awaiting arrival of assistance. When control is obtained, the one‑officer unit may request and receive the want/warrant information from the Radio Telephone Operator (RTO). When a "Code Six Charles" is received by a two‑officer unit, the officers shall immediately place themselves in positions of advantage over the suspect. When control is obtained, the unit shall request the want/warrant information from the RTO.

• Code Six George. When an officer may need assistance in conducting an investigation concerning possible gang activity, the officer should broadcast "Code Six George" and the location. An available Gang Enforcement Detail Unit should respond, while other radio units in the vicinity should then patrol in the general direction of the location given. Officers should not ordinarily leave their assigned districts but should deploy to an advantageous position in the event that assistance is later requested. When a unit broadcasts "Code Six George" and later finds that assistance will not be needed, a "Code Four" and the location shall be given without delay.

• Code Six Mary. When an officer may need assistance in conducting an investigation concerning possible militant activity, he/she should broadcast "Code Six Mary" with his or her location. Other radio units in the vicinity should then patrol in the general direction of the given location. Officers should not ordinarily leave their assigned districts but should deploy to an advantageous position in the event that assistance is later requested. When a unit broadcasts "Code Six Mary" and later finds that assistance will not be needed, a "Code Four" and the location shall be given without delay.

• Code Seven. When a unit desires to go out of service for free time, a request for "Code Seven," accompanied by the location his/her assigned vehicle will be parked, shall be transmitted to the control. The control operator shall instruct the unit to "Stand By" until it can be determined whether the request can be immediately granted. If the request cannot be granted, the control operator shall instruct the unit to "Continue Patrol." If the request is granted, the control operator shall inform the unit "OK for Seven."

• Code Eight. This call is broadcast for general information when a fire has been reported at a specific location where there is a high fire hazard or a threat of personal danger to firefighters from hostile groups. Units in the vicinity should respond to the call but remain on the air available for calls unless it is necessary to assist or investigate. "Code Six" shall be used when it is necessary to go off the air.

• Code Eight Adam. This call is broadcast when Communications Division has received notification from the Fire Department confirming an active, verified fire at a specific location and the senior officer at the scene has requested additional fire units. A specific police unit shall be assigned the call to assist with traffic or crowd control.

• Code Ten. This call is broadcast when a clear frequency is required to check a suspect for wants and/or warrants. When an officer desires a clear frequency to check a suspect for wants and/or warrants, he/she shall:

  • Determine that the frequency is not in use;

  • Identify himself/herself with his or her unit number;

  • Request "Code Ten," and state the number of suspects to be checked; and,

  • Indicate whether suspects are juveniles.

Note: A "Code Ten" designation shall not be used to request a clear frequency for crime information broadcasts or any other information, except as specified above.

• Code Twelve. An officer who responds to a "Code Thirty," "Code Thirty Adam," "Code Thirty‑Ringer," "Code Thirty Victor," or a 211 silent, and determines that there is no evidence of a burglary or robbery, and it appears that the false alarm was caused by equipment malfunction or subscriber error, shall broadcast "Code Twelve," the address, and firm name, if any.

Note: A "Code Twelve" shall be broadcast, in addition to any crime information, when a 211 silent alarm is used to summon the police for reasons other than a robbery.

• Code Twenty. When a traffic collision or other event being investigated is of such a spectacular nature or is sufficiently unusual that accounts of it would stimulate general public interest, the phrase "Code Twenty," accompanied by the location of the accident or event, shall be transmitted to the control.

• Code Thirty. This call is broadcast for general information when a silent burglar alarm has been reported by an alarm company or by an automatic tape message. Units in the vicinity should respond to the call but remain available for calls unless it is necessary to go "Code Six" for the purpose of assistance or investigation.

Note: Watch Commanders and supervisors should encourage officers to respond to unverified burglar alarm calls in their Basic Car Area whenever possible, or when an available unit is in the area of an unverified burglar alarm call.

• Code Thirty Adam. This call is broadcast when a silent burglar alarm has been reported by an alarm company and the location is being monitored audibly. Units in the vicinity should respond to the call but remain available for calls unless it is necessary to go "Code Six" for the purpose of assistance or investigation.

Note: If the location appears to be secure, officers shall ascertain, via Communications, whether the alarm company is monitoring any activity within the location.

• Code Thirty‑Ringer. This call is broadcast when a Communications dispatcher receives information that a ringing burglar alarm has been activated. Units in the vicinity should respond to the call but remain available for calls unless it is necessary to go "Code Six" for the purpose of assistance or investigation.

• Code Thirty Victor. This call is broadcast when a visual verification alarm has been activated. Upon receipt of the alarm activation and the display of photographs depicting an intruder, the alarm company will notify Communications Division.  A unit shall be dispatched to respond to the call immediately. Officers responding shall only be interrupted to perform police work of major importance or to respond to a higher priority radio call.

Note: If the location appears to be secure, officers shall ascertain, via Communications, whether the alarm company is monitoring any activity within the location.

• Code Thirty‑Seven. Communications Division Radio Telephone Operators running want/warrant information for field personnel shall broadcast a "Code Thirty‑Seven" when stolen vehicle information is returned on vehicle license numbers. Field personnel shall employ appropriate defensive tactics and/or report pertinent information such as location, direction of travel, vehicle description, until control is assured.

When the suspect(s) are under the complete control of SWORN PERSONNEL or additional assistance is not required, field employees shall broadcast a "Code Four" in response to a "Code Thirty‑Seven."

Note: Communications Division shall continue to broadcast "Code Six Charles" in cases of vehicle license numbers connected with high risk suspects or vehicles, such as armed and dangerous, felony want or warrant. For example, if a vehicle license number is associated with a stolen vehicle used in connection with an armed robbery, a "Code Six Charles" will be broadcast, NOT "Code Thirty-Seven."

• Code Robert. When an employee needs an Urban Police Rifle (UPR) or Shotgun Slug Ammunition (SSA), the employee shall broadcast the unit designation, location, and “Code Robert-UPR” or “Code Robert-Slug.”

• Code Tom. When an employee needs a TASER, the employee shall broadcast the unit designation, location and "Code Tom."

• Code 100. This code shall be broadcast by a field unit to notify other units that a possible escape route of a suspect from a crime scene is under temporary surveillance. The term "Code 100" shall be broadcast in the following sequence: Unit identification; "Code 100;" and, the location.

Note: When a unit goes off‑duty, the control operator shall be notified of the location and that the unit is "End of Watch." When a unit has worked beyond the normal tour of duty, the watch to which the unit is assigned shall also be reported.

120.41 INITIAL BROADCASTS OF CRIME DESCRIPTION. The first officers to arrive at the scene of a crime shall conduct a brief interview with the victim or witnesses. Information, when applicable, shall be transmitted in the following sequence to the communications operator, without delay:

• Type of Crime;

• Occurred ______  Minutes Ago;

• Location;

• Vehicle Used (or left on foot);

• Direction Taken;

• Number, Sex, Descent of Suspects;

• Outstanding Features;

• Weapon; and,

• General Type of Property taken.

120.42 SUPPLEMENTAL BROADCAST OF CRIME DESCRIPTION. As soon as practicable after the initial brief information concerning the occurrence of a crime has been relayed to a communications operator for broadcast (Manual Section 4/120.41), supplemental information, including a detailed description of the suspect, shall be relayed to the operator. These suspects' descriptions shall follow the sequence as outlined in the related crime report.

120.60 REPORTING OUT OF SERVICE. When it is necessary for a unit to go out of service for any reason, except in response to an assignment given to them by a control operator, the reason and the location shall be transmitted to the control operator.

Note: If practicable, a unit remaining out of service shall notify the control operator of the reason and the location (once each hour) that it is out of service. This shall be done even though the unit may be working beyond the normal tour of duty.

120.70 AVAILABILITY WHILE ON NON‑PRIORITY CALLS. Field units assigned non‑priority calls, as well as units on "Code Six" status, shall remain available for reassignment to priority calls by monitoring their radio frequencies.

Units reassigned to a priority call shall be responsible for the completion of their non‑priority call(s). Officers shall explain their change in status to the reporting person. Communications Division shall be notified when officers are prepared to resume the handling of their non‑priority call(s). Officers unable to resume the handling of their non-priority call(s) shall notify Communications Division.

If officers assigned to a non‑priority call determine that additional circumstances exist which preclude their reassignment to a priority call, they shall broadcast a "Code Six" indicating the circumstances.

Note: A priority call is a call for service which is of an emergency or urgent nature causing a unit to respond "Code 3" or "Code 2," respectively. Non‑priority calls are all other calls for routine service.

120.75 ASSIGNMENT OF PRIORITY CALLS-NO AVAILABLE UNITS. Communications Division shall handle priority calls in the following manner whenever there are no units available in the Area of occurrence:

• The call shall be broadcast for "any available unit," with the nature of the call, the address, and the code;

• If no units respond to the "any available unit" broadcast, the dispatcher shall broadcast one long electronic tone signal on the concerned Area's radio frequency. The tone signal alerts units assigned non‑priority calls to stand by for possible reassignment to a priority call; and,

• The dispatcher shall assign the priority call to the appropriate unit.

120.77 INCIDENTS MOTIVATED BY HATRED OR PREJUDICE. Communications Division shall dispatch a unit whenever a call for service involves any incident motivated by hatred or prejudice.

120.79 ASSIGNMENT OF UNITS TO ALARM CALLS. Communications Division personnel who receive a call from an alarm company or private person, generated by the activation of a robbery or burglary alarm, shall:

• Determine the type of alarm being reported;

• Request the Board of Police Commissioners (BOPC) permit number from the caller; and,

• Dispatch a unit to the alarm location.

Note: If the caller was unable to provide a valid BOPC permit number, Communications Division shall notify Commission Investigation Division.

120.80 REQUESTING BICYCLE INFORMATION. When requesting information about a bicycle, the following information, when known, shall be given:

• Frame number of bicycle;

• License number;

• Expiration date of license; and,

• Make of bicycle.

130. RADIO MESSAGE PRIORITY.

Emergency Radio Messages. This classification has priority over all other messages and consists of requests for "Help," information regarding "Pursuits," and messages necessary for the preservation of life.

Special Radio Messages. This classification has priority over "Routine" radio messages and consists of:

• Immediate field broadcasts of descriptions of suspects and/or vehicles involved in crimes when the time element is important;

• Reporting fires;

• Requesting ambulances; and/or,

• Any other message requiring immediate attention.

A unit with a "Special" message shall begin transmission by notifying the control operator that the unit has a "Special" message. The unit may precede the message with a request for a clear frequency for a "Special" message. When the concerned frequency is on "Stand By" for a "Special" message, only broadcasts regarding the "Special" message shall be transmitted, except an "Emergency" message or another "Special" message.

Note: Upon receiving a “Special” message, the control operator shall immediately place the concerned frequencies on "Stand By," when necessary, and handle the messages in the order of their priority. The control operator shall immediately clear concerned frequencies when the “Special” message is completed.

"Routine" Message Procedures. A unit with a "Routine" message may broadcast only when the concerned frequency is clear. This classification consists of normal radio messages and has no priority.

130.30 CLEAR FREQUENCY PROCEDURE. Before transmitting a lengthy message, such as a report of a major crime, a unit shall contact the control, request a clear frequency, and state the reason for the request.

Exception: When an officer desires a clear frequency to check a suspect for wants and/or warrants, he/she shall request "Code Ten."

The control operator, upon receipt of the request, shall advise all other units on the same frequency to "Stand By" and instruct the concerned unit to "Go Ahead." Upon completion of the message, the control operator shall announce to all units that the frequency is clear. Units advised to "Stand By" shall not attempt to transmit unless their message is of higher priority than the message being transmitted (Manual Section 4/130).

Note: A clear frequency shall not be requested in order to obtain a "Want" or a "DMV" on a vehicle.

150. TELETYPES - GENERAL.

150.05 REQUESTS FOR TELETYPE MESSAGES. A request for a teletype message shall indicate the coverage desired by including the specific point(s) for a directed message or the specific section for a broadcast bulletin.

When proper names are included in teletype messages, they shall be transmitted as follows:

"SURNAME, FIRST NAME, (and) MIDDLE NAME (or) INITIAL."

150.08 CANCELLATIONS, CORRECTIONS, OR SUPPLEMENTS TO BROADCASTS. When cancellation, correction, or supplement to broadcast is requested, the message request given to the teletype operator shall include the following:

• Date, time, message number, and call letter of the original and all subsequent related messages;

• Title of the original message;

• Names of persons who were the subject of the original message;

• All available reference numbers;

• Any "special attentions" included in previous related broadcasts; and,

• The property or vehicles mentioned in previous messages, with a brief description and current status.

150.10 CLASSIFICATION. Teletype messages shall be classified as:

• Directed Messages. Directed messages are those addressed to one or more specific points throughout the State network (CLETS) or nationally (NLETS) through the California Department of Justice.

• Broadcast Bulletins. Broadcast bulletins are messages addressed to one of the following specific sections within the network facilities available to the Department:

  • Local (Citywide);

  • Local and Sheriff's Local (Countywide);

  • Area (directed to either one or more of the six broadcast areas into which California is divided); and,

  • All Points Bulletin (directed to all participating enforcement agencies in California). Extended coverage to all other states, except Alaska and Hawaii, is accomplished by direction of the originating agency.

150.12 ALL POINTS BULLETINS - ACCEPTANCE OF MESSAGES. Prior to requesting the transmittal of an All Points Bulletin (APB) broadcast via NECS, officers shall verify that the agencies which the messages are addressed to are participants of the APB system. Area/division records units shall maintain a list of current APB system subscribers. For broadcasts within Los Angeles County to non‑subscribing agencies, a message should be directed to the Los Angeles County Sheriff's local broadcast system. Out‑of‑county messages to a non‑subscribing agency should be sent directly to that agency.

To qualify for rebroadcast on the State Teletype System, a message must meet the following requirements:

Robbery Teletypes.

• Suspects used or simulated a gun; OR,

• There is reason to believe the suspects are operating in more than one county; OR,

• The modus operandi is distinctive or similar to that previously reported in other jurisdictions; OR,

• The property taken is valued in excess of $5,000.

Burglary Teletypes.

• A large amount of distinctive property which could connect a suspect with the crime is stolen. (Do not itemize. Give only the general type of property taken and the note "is/is not" identifiable); OR,

• A safe is attacked; OR,

• The modus operandi is distinctive or similar to that previously reported in other jurisdictions, AND there is reason to believe the suspect may be operating in more than one county; OR,

• A large amount of property is taken, part or all of which is identifiable: (Do not itemize. Give only the general type of property taken and the note "is identifiable.")

Felony Suspect Wanted Teletypes.

• There is reason to believe the suspect may be traveling outside the local area; AND a felony warrant has been issued for his/her arrest, excluding violation of parole or probation unless wanted for an additional felony; OR,

• There is reasonable cause to believe the suspect committed a felony.

Note: Unless a warrant has been issued, the teletype must contain sufficient information to establish in the mind of the receiving officer reasonable cause to believe the suspect committed a felony.

In Custody Teletypes.

• The suspect has been operating for a long period of time, AND there is reason to believe the suspect committed a crime outside the local jurisdiction.

Property Under Observation Teletypes.

• A large amount of identifiable property has been located, AND there is reason to believe it has been stolen outside the local jurisdiction.

Crime Warning Teletypes.

• When circumstances are such that it may be possible to prevent crime by alerting agencies outside the local jurisdiction; OR,

• When checks or check writers have been stolen, AND it is probable that an attempt will be made to cash the checks outside the local jurisdiction.

Missing Person Teletype.

• When the circumstances indicate that the missing person, either adult or juvenile, is the victim of a serious crime or emergency conditions exist, such as senility, suspected foul play, or when the missing person is at a very young age.

Note: Teletyping of a missing person area broadcast does not fulfill the four‑hour notification requirement to the National Crime Information Center (NCIC) when a juvenile under 16 years of age is reported missing or the missing person is the subject of exceptional circumstances (i.e., missing under suspicious circumstances, or persons mentally or physically handicapped).

155. TELETYPES - VEHICLE REGISTRATION AND DRIVER'S LICENSE INFORMATION.

155.05 REQUESTS FOR VEHICLE REGISTRATION INFORMATION. A teletype requesting vehicle registration information from DMV shall be sent in the following form:

• IV; and,

• Information code, vehicle license number or vehicle identification number.

A request for out-of-state vehicle information shall include:

• Motor Vehicle Bureau (city and state);

• Year for which the information is desired;

• Complete record request (including registered owner and legal owner); and,

• License number (including all dashes, as it appears on the plate)

Note: All other vehicle teletypes shall be prepared and sent by the concerned Area records unit.

155.15 REQUESTS FOR DRIVER LICENSE INFORMATION. A teletype requesting driver license information from DMV may be sent, using either the driver license number or the full name of the licensee. When using the driver license number, the teletype shall be sent in the following form:

• ID; and,

• Information code, driver license number.

When using the licensee's name only, the teletype shall be sent in the following form:

• IN; and,

• Information code, name (last, first, middle).

Note: A separate teletype shall be sent for each person.

155.20 TELETYPES-BICYCLE INFORMATION. A teletype requesting information from the Automated Property System (APS) shall be sent as provided in the CJIS Manual.

165. TELETYPES - JAIL PROCEDURES.

165.02 ARREST BOOKING INFORMATION. The following procedures shall be used in the transmission of arrest booking information:

All Areas/divisions shall teletype juvenile arrest booking information to the Juvenile Records Unit, Records and Identification Division, Detective Support and Vice Division, and the responsible investigative unit within thirty minutes after obtaining the booking numbers, when DABIS processing is not used to book a juvenile or a person 18 years of age or older arrested and booked for a crime committed when the arrestee was a juvenile. The information contained in the first nine lines of the Booking and Identification Records, Form 05.01.00, shall be used as a format for the teletype.

In addition, all Areas/divisions shall include the following additional information on the juvenile arrest booking information teletype:

• Juvenile's parents and/or legal guardian;

• J number; and,

• DR number.

The last line of the teletype shall contain the information in the box labeled "Juvenile Detained At."

Note: When a juvenile arrested for an offense which will be investigated by Narcotics Division is to be released immediately after booking, the arresting officer shall cause the date and time the subject is to be cited to return for further investigation and disposition to be included in the booking teletype.

Booking Areas/divisions with Livescan Network capability shall send adult and juvenile arrest booking information to Records and Identification Division within thirty minutes after obtaining booking numbers, when DABIS processing is not used to book a juvenile or a person 18 years of age or older arrested and booked for a crime committed when the arrestee was a juvenile.

Booking divisions shall transmit required booking documents to the Inmate Reception Center, County Central Jail.

165.03 ARRESTEES BOOKED INTO COUNTY CUSTODY. Teletype abstracts containing booking information shall not be sent on adult arrestees booked directly into Los Angeles County jail facilities.

Exception: Teletype abstracts containing the booking information contained in the first nine lines of the Booking and Identification Record, Form 05.01.00, shall be sent on adult arrestees booked directly into the Jail Ward of the Los Angeles County-USC Medical Center.

An officer booking an adult arrestee directly into a Los Angeles County jail facility shall complete the Booking and Identification Record, Form 05.01.00, in the normal manner. In addition, the booking officer shall:

• Telephonically obtain an LAPD generated booking number from Records and Identification Division; AND,

• Request to be transferred to the Supervisor of the Booking Records Update Unit, Records and Identification Division; AND,

• Give the booking information contained in the first nine lines of the Booking and Identification Record, Form 05.01.00, to the supervisor. Record that person's name, and title in the narrative portion of the arrest report.

Note: The above notification to the supervisor of the Criminal Information Unit, Records and Identification Division, is not necessary when booking arrestees directly into Los Angeles County Jail.

165.04 SUPPLEMENTAL CHARGE TELETYPES. A Supplemental Charge Teletype shall be sent without delay to Los Angeles County Jail when the arrestee is an adult female, in the following sequence:

• Prisoner's booking number and name, original charge, SUPP CHG, and date charge placed; and,

• NEW CHG: List supplemental charge. When the supplemental charge is a warrant, the information shall include the System ID number, warrant number, court, and bail including penalty assessment.

Note: When a felony complaint against an arrestee is rejected and a related misdemeanor warrant is obtained, the words "Reduction Booking" shall be placed in the heading of the teletype.

When the supplemental charge is placed as the result of a court order for the delay of a felony arraignment (Manual Section 4/750.20), the following information shall be included:

• The warrant information;

• The date and time of the court order;

• The court issuing the order;

• The concerned investigative unit; and,

• The statement, "Court ordered prisoner held until his physical condition permits his arraignment."

165.06 SUPPLEMENTAL CHARGE AUTHORIZATION TELETYPES-VIOLATION OF PROBATION OR PAROLE. A teletype abstract authorizing a supplemental charge for violation of probation or parole against a person in the custody of the Department shall be sent to the division of custody in the following sequence:

• ATTN JAILER OR LASD;

• State parole charge authority and date;

• Booking number, name, and prison number;

• "THIS IS AUTHORIZATION FOR DETAINING AGENCY LASD AND ANY PEACE OFFICER IN THE STATE OF CALIFORNIA TO ARREST AND BOOK PER (charge) AND TRANSPORT TO LOS ANGELES MAIN COUNTY JAIL;" and,

• AUTH: Name and title of officer authorizing the supplemental charge.

165.15 REQUEST FOR BAIL INFORMATION TELETYPE. A Request for Bail Information Teletype is used to request information regarding the release on bail of a misdemeanor prisoner in the custody of the Los Angeles County Sheriff's Department. The teletype shall be sent to the custodial detention officer and shall contain the prisoner's booking number, name, and "REQ. FOR BAIL INFO."

165.20 BAIL INFORMATION TELETYPE. Information regarding a prisoner eligible for release on bail shall be sent by the custodial detention officer in the following sequence:

• Prisoner's booking number, name, and BAIL INFO;

• Each charge (code section and title), listed separately, followed by the amount of bail, plus penalty assessment;

Note: Name on each additional charge, if different than original booking name, shall precede the charge or warrant number.

• Each warrant number or court case number, if any, and issuing court, listed separately, followed by the amount of bail, plus penalty assessment;

• Time, day of week, date, court, and street address of court appearance for each charge; and,

• Arrest location, arresting agency, division and unit, and arresting officer's name and serial number.

165.26 FELONY BOOKING DISPOSITION AND SUPPLEMENTAL CHARGE TELETYPE. A Felony Booking Disposition and Supplemental Charge Teletype directing a custodial detention officer to record the release of a charge against a prisoner and to place a supplemental charge shall be sent in the following sequence:

• Prisoner's booking number, name, FEL DISPO/ SUPP CHG, and date of felony disposition;

• Charge released and AUTH: Felony booking disposition as indicated in the Investigator's Final Report, Form 05.10.00;

• NEW CHG: Supplemental charge. When the supplemental charge is a warrant, an abstract of the warrant shall be included in the teletype;

• Prisoner's name on supplemental charge if different from that on the original booking; and,

• Division, name, and serial number of authorizing officer.

Note: When the prisoner is in a Los Angeles County jail facility, other than Los Angeles County Jail, a Felony Booking Disposition and Supplemental Charge Teletype shall also be sent to the Sheriff's Warrant Detainer Section.

165.30 ORDER TO RELEASE PRISONER TELETYPE. An Order to Release Prisoner Teletype is used to direct a custodial detention officer to release a prisoner from the custody of the Department, or to direct another agency to release from custody a prisoner detained for this Department. This teletype shall be sent in the following sequence:

• ATTN JAILER;

• Prisoner's booking number and name, and ORDER TO RELEASE; and,

• The charge released and AUTH: Reason for release.

Note: Name on each additional charge, if different than original booking name, shall precede the charge or warrant number.

• Details:

  • When the charge released is a felony, include the booking disposition indicated on the Investigator's Final Report, Form 05.10.00;

  • When the reason for release is bail posted, include the amount of cash bail posted or an identification of the surety bond;

  • The time, day of week, date, and street address of court appearance for each charge; and,

Note:  When the arrestee was intoxicated at the time of arrest, a teletype directing an O.R. release shall include "O.R. when able to care for self."

• Division, name, and serial number of officer ordering release.

165.31 ORDER TO RELEASE JUVENILE TELETYPE. An Order to Release Juvenile Teletype is used to direct a custodial detention officer to release a detained juvenile from the custody of the Department. This teletype shall be sent in the following sequence:

• Juvenile's booking number and name, and ORDER TO RELEASE;

• Charge released and AUTH: Reason for release (i.e., Exonerated, Court Order, 602‑626 WIC, etc.);

• Release to: (Relationship and full name);

• Location detained; and,

• Division, name, and serial number of officer ordering the release.

165.32 NOTIFICATION OF PRISONER RELEASE TELETYPE. A computer generated message reporting the release of a prisoner from LAPD custody shall be sent immediately to the Automated Justice Information System (AJIS) via the Network Communication System (NECS) RL13 format. The message, when appropriate, shall also be directed to:

• The concerned division or Sheriff's station when the release is the result of an Order to Release Prisoner Teletype; and,

• Detective Support and Vice Division and the concerned investigating officer when either an adult arrestee was booked on a felony charge or the arrestee is a juvenile.

Notification of Prisoner Release messages sent to locations other than AJIS shall contain the following information:

• Prisoner's booking number;

• Prisoner's last name, first name, middle initial;

• Date of birth;

• Booking location;

• Reason for release;

• Originating agency;

• Name of officer releasing prisoner; and,

• Serial number of officer releasing prisoner.

Note: When a prisoner is released to the Los Angeles County Sheriff's Department's transportation unit, a notification to AJIS shall be sent via the Network Communication System (NECS).

165.33 NOTIFICATION OF WRIT OF HABEAS CORPUS OR FIXED ‑ BAIL RELEASE OF FELONY PRISONER TELETYPE. A teletype announcing the release of a felony prisoner when fixed‑bail is posted or on a Writ of Habeas Corpus shall, in addition to a teletype to the AJIS file, be sent to:

• Detective Support and Vice Division; and,

• The concerned probable investigating unit listed on the Booking and Identification Record, Form 05.01.00.

Notification of Writ of Habeas Corpus or Fixed‑Bail Release of Felony Prisoner Teletype shall be sent in the following sequence:

• Release information as sent to AJIS (i.e., booking number, last name, first name, middle initial, birth date, numerical code of booking location);

• Date released;

• Booking charge;

• Amount of cash bail posted or an identification of the surety bond;

• Citing instructions for court appearance; and,

• Division, name, and serial number of officer releasing the prisoner.

165.34 NOTIFICATION OF AVAILABILITY FOR RELEASE TELETYPE. When an arrestee is booked on a foreign California adult misdemeanor warrant and is not wanted on a local charge, the custodial detention officer shall send a Notification of Availability for Release Teletype to the demanding jurisdiction in the following sequence:

• ATTENTION WARRANT DETAIL;

• Name of arrestee (first, middle, last) and booking number;

• ARRESTED (date arrested) ON YOUR WARRANT (warrant number, issuing court charge, and code). ADVISE BY RETURN TELETYPE DATE AND TIME YOU WILL ACCEPT CUSTODY. NOTIFICATION WILL BE MADE OF ANY CHANGE IN CUSTODY STATUS; AND,

• Division of detention, address, officer's name, and serial number.

165.35 NOTIFICATION OF FORWARDED WARRANT TELETYPES. When warrants or warrant information teletypes have been forwarded with a prisoner to other than the originating agency, the City jail facility having custody of the arrestee shall send a teletype notification to the originating agency in the following sequence:

• ATTENTION: Agency, warrant number, and charge;

• Name of prisoner (first name first) and booking number;

• RELEASED TO (Agency prisoner released to), date, and time; and,

• YOUR WARRANTS (or warrant information teletypes) HAVE BEEN FORWARDED WITH PRISONER. CONTACT agency DIRECTLY FOR FURTHER INFORMATION.

Note: When warrants or warrant information teletypes from two or more agencies are forwarded, a joint teletype format shall be used.

165.60 PRISONER ESCAPE TELETYPES. A Prisoner Escape Teletype shall be sent as LOCAL BC AND SHERIFF'S LOCAL in the following sequence:

• NOTICE OF PRISONER ESCAPE;

• Name of escapee;

• Booking number, charge, and LA number;

• Description of suspect and clothing;

• Location of escape; and,

• Fingerprint classification (available at Records and Identification Division).

Note: Supplemental teletypes may be sent at the discretion of investigating officers responsible for apprehension.

165.70 ORDER TO PICK‑UP. Regular Order to Pick‑Up Teletypes shall be sent on each court day not later than:

• 0430 hours for morning court; and,

• 0900 hours for afternoon court.

Teletypes shall be sent to the Los Angeles Sheriff's Department, Bureau of Transportation as in the following examples:

• Hollywood has four male and one female arrestees for Division 59, and two female arrestees for Division 51; and,

• Harbor Area has two male and three female arrestees for Division 61.

165.80 IMPERATIVE RELEASE MESSAGE TELETYPE. The Imperative Release Message is a daily teletype notification generated by the Automated Justice Information System (AJIS) to all Areas of the Department and Metropolitan Jail Section, 77th Street Jail Section, Van Nuys Jail Section, and Operations Jail Section with the names of those persons who must soon be arraigned or released from Department custody in accordance with 825 P.C.

170. TELETYPES - INVESTIGATIVE PROCEDURES.

170.04 TELETYPE NOTIFICATION OF "SHOW ‑ UP" APPEARANCE. A teletype notification regarding a suspect appearing in a "show‑up" shall be sent in the following form:

FOLLOWING SUSPECT WILL BE IN SHOW‑UP: (location); (date and time); (name and description of suspect); (modus operandi, including any information which may aid in connecting suspect with a crime); (name, serial number, and detail of investigating officer)

170.08 TELETYPE NOTIFICATION OF "SHOW ‑ UP" RESULTS.

Suspect Identified. A teletype regarding identification of a suspect in a "show‑up" shall be sent in the following sequence:

• "Show‑up" number of identified suspect;

• Name of suspect identified;

• Offense for which suspect was booked;

• Crime with which suspect was identified;

• Name of person who made identification;

• DR number of report of crime with which suspect was identified;

• Name of the concerned law enforcement agency and the case number, when suspect identified with a crime committed in another jurisdiction;

• Names of victims and witnesses attending the "show‑up;"

• Names of suspect's defense attorneys and deputy district attorneys attending the "show‑up;"

• Name and serial number of the officer who selected the participants for the "show-up;"

• Unusual actions which the investigating officer requested the suspect to perform during the "show‑up;" and,

• Name, serial number, and detail of officer conducting the "show‑up."

Suspect Not Identified. When no suspects are identified in a "show‑up," the teletype notification shall contain the following:

• NO SUSPECTS IDENTIFIED;

• (Names of victims and witnesses attending the "show‑up"); and,

• (Name, serial number, and detail of officer conducting the "show‑up".)

170.45 PROPERTY RELEASE TELETYPES. A teletype authorizing release of property shall be sent in the following form:

• THIS IS YOUR AUTHORITY TO RELEASE THE BELOW LISTED PROPERTY BOOKED UNDER DR (number) TO (name of person to whom property is booked) ON (date of booking) TO (name and address of person to whom property is to be released). (List of property, including item numbers). RELEASE AUTHORIZED BY (name and serial number of authorizing officer), (date and time release authorization).

170.55 REQUEST FOR CERTIFIED COPY OF LASD FINGERPRINT CARDS TELETYPE. The following format shall be used to obtain certified copies of Los Angeles Sheriff’s Department fingerprint cards from the Bureau of Identification:

• BI;

• SUPERVISOR, FINGERPRINT SECTION;

• REQUEST CERTIFIED COPY OF THE FINGERPRINT CARD OF:

• NAME AND ANY AKA USED AT TIME OF BOOKING;

• DATE OF BIRTH;

• CII NO.;

• LA NO. AND LASD NO.;

• DATE OF ARREST;

• CHARGE; and,

• DIRECT REPLY TO LAPD_________DIVISION_________ ATTN:__________

175. TELETYPES-SUPERVISORY PROCEDURES.

175.10 SUBPOENA TELETYPES. A teletype notifying an officer of the existence of a subpoena shall be sent in the following form:

• WATCH COMMANDER, (division/Area of assignment). THE FOLLOWING OFFICERS ARE SUBPOENAED: (officer's name), (serial number), DIVISION OR DEPARTMENT (number), (place of address), (date), (time), (defendant's full name), DR (number).

175.14 DECLARATION FOR CONTINUANCE TELETYPES. A Declaration for Continuance teletype shall be sent in the following form:

• DECLARATION FOR CONTINUANCE: (defendant's last name), (court division number), (case number), (Officer's name and serial number), (date of trial), (to what officer can testify), (reason for inability to appear), (date officer will be able to appear).

175.70 WEATHER FORECAST TELETYPES. A teletype regarding the weather forecast shall be sent in the following sequence:

•  METROPOLITAN-COAST AREA-temperature, precipitation

•  VALLEY AREA-temperature, precipitation.

180. MESSENGER SERVICE AND MAILING INSTRUCTIONS.

180.10 DEPARTMENT MAIL TO BE FORWARDED BY MESSENGER SERVICES. Mail to be forwarded to Department offices, all City offices, and all Los Angeles County offices by messenger service shall be enclosed in Multi‑use Interoffice Correspondence Envelopes, Form General 100B. When the Form General 100B is used to forward mail to a City office other than a Police Department office, the address shall include the correspondence "stop" number for the concerned office.

Exception: When the use of the Multi‑use Interoffice Correspondence Envelope is inappropriate to the subject matter to be forwarded or the material to be forwarded is of a confidential nature, the correspondence shall be enclosed in a plain manila envelope.

180.20 UNITED STATES MAIL DELIVERY. All correspondence to be delivered by United States mail shall be placed in appropriate containers. When practicable, white envelopes shall be used. The Department's return address, "Box 30158, Los Angeles, 90030," shall be typed or printed in the upper left corner. The correspondence reference number shall be included with the return address. The sender's name may be substituted when necessary for security reasons. When mail is to be registered or certified, "Los Angeles Police Department" shall be included with the return address and correspondence reference number.

When reference is made regarding the return address of the Department within any correspondence to other government agencies or the general public, the above return address shall be shown.

180.30 DELIVERY OF PERSONAL MAIL. The address of the Department or any of its offices shall not be used by employees for the purpose of receiving personal mail or merchandise.

190. TELEPHONES, USE OF DEPARTMENT.

190.10 ANSWERING DEPARTMENT TELEPHONES An employee answering a public Department telephone (usually those connected to the City Centrex System) shall state the following:

• "Good morning," "Good afternoon" or "Good evening," as applicable;

• His/her office, group, bureau, division, section, unit or, Community Outreach Center or if the location is a community police station, the name of the geographic command followed by the phrase "Community Police Station," i.e., "Rampart Community Police Station."

• His/her rank or title, and last name, and,

• "May I help you?"

When answering other Department telephones (outside, private or non-Centrex), the employee may answer by giving the number of the telephone only. However, a commanding officer may authorize some other response for non-public telephones, which are used for undercover operations.

To ensure continuous and quality service to the hearing-impaired community, Area commanding officers shall:

• Ensure that Area Telecommunication Devices for the Deaf (TDD) telephone systems are properly serviced and maintained;

• Ensure that sufficient personnel at each Area station are trained in the proper use of the TDD telephone system;

• Cause Area training coordinators to assume responsibility for training of personnel in the use of the TDD telephone system; and,

• Add TDD telephone numbers to the next and all subsequent printings of Area business cards.

190.20 ANSWERING COMPLAINT BOARD OR RECORDS AND IDENTIFICATION DIVISION TELEPHONES. Employees answering complaint board telephones or Records and Identification Division telephones subject to extremely heavy use may answer with an approved shortened identification as directed by the division commanding officer.

190.30 TELEPHONE CALLS - IMMEDIATE SERVICE REQUIRED. Employees who receive a telephonic report which demands immediate police action shall:

• Obtain the location of occurrence and other pertinent information; and,

• Relay the information to the concerned unit, if available; or,

• Relay the information to the complaint board.

Employees relaying the information to the complaint board shall:

• Give their name and division of assignment;

• Give the location where service is requested;

• State the nature of the complaint;

• Obtain the name and telephone number of the caller;

• Inform caller that his/her call will be returned, as soon as practicable;

• Obtain the information desired; and,

• Return the call.

If the persons are calling from a pay telephone, they shall be advised to remain at that station to await the return call.

190.50 TRANSFERRING TELEPHONE CALLS. When an employee receives a telephone call which should be handled by some other unit, or which has been misdirected, he/she shall:

• Ascertain the nature of the call;

• Advise the caller as to the Department unit, or person to whom he/she should speak; and,

• Transfer the call.

If the caller does not wish to have his/her call transferred, or is calling from within the CENTREX system, he/she shall be given the telephone number and name of the unit to call for service.

190.60 TELEPHONIC REQUESTS FOR REPORT INFORMATION. When an employee receives a telephonic request for information contained in police reports, he/she shall handle the request as prescribed in Manual Sections 3/406, 3/407, 3/408 and 3/410.

190.70 REFERRAL TO THE CALIFORNIA HIGHWAY PATROL.

Metropolitan Area and Harbor, Venice, and West Los Angeles Divisions. Calls for services of an emergency nature within the area of the California Highway Patrol responsibility shall be transferred by land line to the California Highway Patrol dispatcher when practicable. When the line is in use, the employee receiving the call shall obtain the necessary information and relay it to the California Highway Patrol Dispatcher.

San Fernando Valley Area. The employee receiving a call for service of an emergency nature within the area of the California Highway Patrol responsibility shall obtain the necessary information and relay it to the California Highway Patrol Dispatcher.

Note: Persons requesting non‑emergency service or information shall be advised to call the California Highway Patrol.

192. LONG ‑ DISTANCE, LOCAL, AND EXTENDED ‑ AREA TELEPHONE CALLS.

192.10 LONG ‑ DISTANCE CALLS - DEFINED. All calls to any point outside Area Code 213, 310, 323, and 818 are long‑distance calls.

192.20 LOCAL ‑ AREA CALLS - DEFINED. A local call is any call which is not a multi‑message‑unit call.

192.30 EXTENDED ‑ AREA CALLS - DEFINED. All toll calls to any point within Area Code 213 that must be placed through a City Hall operator are extended area calls.

Note: These calls are calls that cannot be dialed using a dial code shown on the Guide For Placing Business Calls (marked with * on the guide).

192.40 LONG ‑ DISTANCE TELEPHONE CALLS, OUT ‑ GOING.

Employee's Responsibility. All City-business long-distance calls shall be placed through the City Long-Distance Communications Facility (TELCODE) System. An employee placing a long-distance call shall:

• Utilize the five digit confidential authority number issued to each sworn employee and designated civilian employee; and,

• Place the call following the instructions included with the TELCODE Long-Distance Identity Card.

Note: Employees will be responsible for all calls placed with their assigned TELCODE number. If the TELCODE card is lost or stolen, employees shall report the loss immediately to the Department Telephone Coordinator at Information and Communications Services Bureau.

Commanding Officer's Responsibility. All calls placed through TELCODE will be recorded on a detailed printout which will be provided to commanding officers for review. Calls of long duration and repeated calls to the same number will be subject to a computer scan and subsequent investigation. Commanding officers shall review and audit the TELCODE printouts to ensure that employees conform to City telephone call guidelines.

192.50 LONG ‑ DISTANCE TELEPHONE CALLS, INCOMING. When an employee receives a long‑distance call that is not for the employee, the employee shall:

• If the call is paid, transfer it to the concerned person or unit; or,

• If the call is directed to the Department only, or to the Chief of Police, transfer it to Detective Support and Vice Division.

192.60 COLLECT TELEPHONE CALLS, INCOMING. Department employees may accept collect calls for emergency services and for matters of importance to the City of Los Angeles and to the Department. After receiving an incoming, collect telephone call, the person accepting the call shall immediately notify the Administrative Unit, Detective Support and Vice Division and provide the following information:

• The origin of the call;

• The name of the caller;

• The name of the person who accepted the call;

• The extension on which the call was received; and,

• The time the call was accepted.

Note: Department employees shall not accept personal, collect telephone calls except in cases of emergency.

192.70 PLACING LOCAL ‑ AREA CALLS. Prior to placing an outside business call, an employee shall determine whether the call is a local call by referring to the City of Los Angeles telephone directory. If the call is local, it may be placed over an outside line. If no outside line is provided, the employee shall use the appropriate City Hall trunk line as shown on the Guide for Placing City Business Calls.

192.80 EXTENDED ‑ AREA TELEPHONE CALLS. An employee placing a call over a Department telephone into the extended area shall:

• Obtain approval from his/her division commanding officer or watch commander before or after placing a call, as circumstances of the case may dictate; and,

• Place the call over the appropriate City Hall trunk line.

192.90 TELEPHONIC NOTIFICATION TO FAMILY WHEN WORKING OVERTIME. When a duty assignment requires an employee to work unexpected overtime, the employee may notify his/her family over a Department telephone. Such calls shall be considered police business and shall be made in the same manner as any other business call.

195. RESIDENCE TELEPHONE REQUIREMENT. All sworn personnel and each civilian employee designated by his/her commanding officer as subject to recall during off‑duty hours shall have a telephone at their residence and keep the Department advised of the number.

195.10 INSTALLATION OF RESIDENCE TELEPHONE. When officers or civilian employees subject to recall change their place of residence, they shall apply, without delay, to the telephone company for telephone service. If priority is needed, they should submit an Employee's Report, Form 15.07.00, to their watch commander, including the following:

• Extent of delay indicated by the telephone company;

• Officer's address where telephone service is requested;

• Name and address of telephone company where service was requested; and,

• Date service was requested.

This report shall be forwarded to the Commanding Officer, Personnel Division, by the requesting officer's commanding officer.

FIELD ACTIVITIES

201. NOTIFICATIONS TO INVESTIGATING OFFICERS.  Back to top 

Officer's Responsibility. The senior officer at the scene shall immediately notify the watch commander of the Area of occurrence of the following:

• A homicide or suspected homicide;

• A crime of violence where the victim is likely to die;

• An extortion or extortion threat;

• A kidnapping;

• Any crime which has the potential for attracting major press coverage;

• Any crime where the facts indicate a connection to a Citywide problem; or,

• Any information regarding a crime, wanted person, or arrest which requires an immediate follow‑up investigation.

Note: If possible, these notifications shall be made either by telephone or mobile digital terminal.

Watch Commander's Responsibility. When notified of any of the above, the watch commander shall assess the information and immediately make the appropriate notifications as follows:

• The Commanding Officer, Robbery-Homicide Division, when there is a kidnapping with the potential for serious bodily injury or death;

• The commanding officer of the concerned Area Detective Division;

• The commanding officer of the division responsible for investigating the crime; or,

• Detective Support and Vice Division when the concerned investigating division is closed.

Area Detective Division, Commanding Officer's Responsibility. The Area Detective Division commanding officer, after consulting with the Area commanding officer, shall be responsible for contacting the appropriate specialized detective division commanding officer to discuss responsibility for the investigation of a crime when:

• The investigation may exceed the personnel resources or expertise available within the division;

• The crime may attract major press coverage; or,

• The circumstances indicate a connection to a major Citywide problem.

201.30 IMMEDIATE FOLLOW ‑ UP INVESTIGATION. The concerned investigating division shall be notified immediately if information regarding a crime, wanted person, or arrest requires an immediate follow‑up investigation. When a telephonic notification should be made to an investigative unit and that unit is not available, the notification shall be made to Detective Support and Vice Division.

201.35 ARREST NOTIFICATION. The investigating supervisor advising a felony booking shall, without unnecessary delay, notify the responsible investigative unit of such booking by telephone or teletype unless:

• The arrest report is completed in the division where the responsible investigative unit is located; OR,

• The booking is advised by an investigating supervisor assigned to the responsible investigative unit.

201.37 NOTIFICATION TO PAROLE AGENCY AND REQUEST FOR HOLD.

Notification. When a parolee is to be booked on a felony charge, the arrestee's parole officer or, if unavailable, parole agency shall be promptly notified by the watch commander approving the booking.

Note: Notification to California Youth Authority is necessary only when a hold is requested.

When it is discovered after booking that a felony arrestee is on parole, the jail supervisor shall immediately notify the first available officer in the following sequence, who shall be responsible for the notification:

•  The investigating officer;

•  The investigating officer's supervisor; and,

•  The watch commander of the arresting officer's Area/division.

Detective Support and Vice Division shall, when notified by the Los Angeles Sheriff's Department that a prisoner arrested by LAPD is on parole, notify one of the above officers in the proper sequence.

Request for Hold. Any information which would tend to justify the placing of a hold shall be relayed to the parole officer at the time of notification.

Reports. The officer responsible for notification shall cause the parole status, notification, and the hold information to be recorded on the Arrest Report, Form 05.02.00, or on a Follow‑up Report, Form 03.14.00, if the arrest report has been distributed.

Subsequent Request for Parole Hold. When a request for parole hold is initially denied by the parole agency, additional requests may be made based on additional information. Such requests shall be recorded on a Follow‑up Report, Form 03.14.00.

201.60 DISTRIBUTION OF ARREST AND EVIDENCE REPORTS-NARCOTICS INVOLVED. When an arrest or seizure of evidence resulting from a narcotics-involved investigation is made by officers outside their bureau of assignment, they shall cause a copy of the arrest and/or evidence reports to be delivered to the respective Narcotics Division, Field Enforcement Section based in the Operations Bureau of their assignment.

201.65 PROPERTY SEIZED SUBJECT TO FORFEITURE. Officers who seize property for forfeiture in accordance with Section 11470 of the Health and Safety Code shall notify the Asset Forfeiture Coordinator, Narcotics Division.

Currency Seized Subject to Forfeiture-$1,000 or more. Officers seizing $1,000 or more in U.S. currency that is narcotics‑related shall:

• Immediately contact the Asset Forfeiture Investigative Unit, Narcotics Division, for advice on the hold that may be placed on such currency once it has been booked;

Note: If the Asset Forfeiture Investigative Unit is closed, employees from the Asset Forfeiture Investigative Unit can be contacted through Detective Support and Vice Division.

• Ensure that a Receipt for Property Taken Into Custody, Form 10.10.00, is issued to the arrestee or the person who had control of the property if no arrest is made;

Note: If the currency is seized by an Asset Forfeiture Investigative Unit employee, the Form 10.10.00 shall be issued by, and bear the name and serial number of, that employee. Additionally, a Property Report must be completed for all currency taken into Department custody.

• Include the name and serial number of the Asset Forfeiture Investigative Unit employee contacted for advice on all reports; and,

• Book as advised by the Asset Forfeiture Investigative Unit employee.

Less than $1,000. In the event an officer recovers less than $1,000 during a narcotics‑related incident and has a question as to whether or not to place a hold on the currency, the officer may telephonically contact the Asset Forfeiture Investigative Unit for advice.

Note: If the Asset Forfeiture Investigative Unit is closed, employees from the Asset Forfeiture Investigative Unit can be contacted through Detective Support and Vice Division.

201.70 COMPLAINTS MADE AGAINST ARMED FORCES PERSONNEL. A complaint against a member of the Armed Forces shall be reported on an Employee's Report, Form 15.07.00, except when the complaint results in an arrest or crime report. The Employee's Report shall be forwarded to the Liaison Officer, Detective Support and Vice Division.

201.73 REPORTING THE ATTEMPT SUICIDE, DEATH OR SERIOUS ILLNESS/INJURY OF ARMED FORCES PERSONNEL. When a deceased or seriously ill or injured person requiring hospitalization is identified as a member of the Armed Forces of the United States (Manual Section 4/615.10), or when a member of the Armed Forces of the United States attempts suicide, a telephonic notification shall be made to the Department Command Post, Real-Time Analysis and Critical Response Division (RACR), by the officer reporting. The notification shall, when practicable, include:

• Division reporting;

• Reporting officer's name and serial number;

• Location where reports were made;

• Name, rank, and serial number of the service member;

• Branch of service;

• Name and location of service member's organization;

• Location, date, and time of death, illness, or injury;

• Whether wearing civilian clothes or uniform; and,

• Location to which service member was removed.

The foregoing information shall also be included, when practicable, in the Death Report, Form 03.11.00.

201.75 ARMED FORCES PERSONNEL NOT BOOKED-RELEASED TO ARMED FORCES POLICE UNITS. When officers release Armed Forces personnel directly to Armed Forces police units without making a booking, a telephonic notification shall be made to the Department Command Post, Real-Time Analysis and Critical Response Division (RACR), giving the reason for detention and release, the Armed Forces police unit receiving, and the service member's:

• Name, rank, and serial number;

• Branch of service;

• Organizational unit and location;

• Dress (uniform or civilian clothes); and,

• Duty status (on pass, on order, AWOL, deserter).

201.80 LAW ENFORCEMENT OFFICERS VISITING FROM OTHER JURISDICTIONS. Officers of this Department shall telephonically notify the Department Command Post, Real-Time Analysis and Critical Response Division (RACR), when they become aware that a law enforcement officer in one of the below categories is conducting police business within the City:

• Law enforcement officers assigned to jurisdictions outside the State who are conducting police business within the City; and,

• Law enforcement officers assigned to jurisdictions within the State, but outside of Los Angeles County, who will be conducting police business within the City in excess of 24 hours.

The following information concerning an officer from another jurisdiction shall be furnished to the Department Command Post, Real-Time Analysis and Critical Response Division (RACR):

• Officer's name, agency, and detail;

• Officer's local address and phone number;

• Officer's business address and phone number;

• Los Angeles Police Department officer's name, unit of assignment, and extension;

• Purpose of officer's visit; and,

• Estimated date and time of officer's departure.

Note: Recordation of an officer's information, does not fulfill the requirement of out‑of‑jurisdiction officers who request authority to act as peace officers within the City (Manual Section 4/215).

202. FIELD INTERROGATION.

202.01 FIELD INTERVIEWS. When an officer questions a person in the field, he/she may record the details of that interview on a Field Interview Report, Form 15.43.00. Specific facts which tend to indicate criminal activity shall be indicated on the report.

A Field Interview Report shall be completed for all arrested persons.

Exception: When persons are arrested for plain drunk, begging, or a misdemeanor traffic warrant, a Field Interview Report need not be completed, unless there are indications of possible involvement in other criminal activities.

Note: Detailed birthplace information (to include city, county, state, and country) shall be recorded on the Form 15.43.00 prior to booking all arrestees.

202.02 FIELD DATA REPORTS/COMPLETION AND TRACKING.

Officer’s Responsibility. Officers shall complete a Field Data Report (FDR), Form 15.43.01 for every person who meets the required criteria. (See Manual Section 5/15.43.01.) Officers shall also provide the person with an official Department business card in accordance with Manual Section 4/296.01. The business card shall include the date and time of the stop and the last four digits of the related incident number.

Note: Employees who are issued a Department Personal Data Assistant (PDA) shall complete the reports electronically in lieu of completing a written Field Data Report.

Recording FDRs on Field Activity Logs. Officers shall record each stop, the number of persons contacted during the stop and the number of completed FDRs associated with the stop in the Daily Field Activity Report (DFAR), Form 18.31.00, or appropriate log used by specialized divisions to record field activities. Each stop and associated contact and FDR information shall be recorded separately on the log.

Note: Abbreviated notation “C-#” shall be used to record the number of persons contacted during the stop and “F-#” to record the number of FDRs completed. Example, a notation of “C-3/F-2” would indicate that three persons were contacted during the stop but only two met the criteria for completion of an FDR.

Recording FDRs on Arrest/Investigative Reports. Officers who complete an FDR in association with an Arrest or Investigative Report, shall include the FDR number on the face sheet of the report in the box designated “Connecting Reports.”

Recording FDRs on Field Interview Reports. When an FI is completed on a person in association with a stop, which requires the completion of an FDR, the notation “FDR” and its reference number shall be written in the narrative portion of the FI.

Submitting FDRs for Supervisory Review. Completed FDRs shall be attached to the DFAR or other appropriate log and submitted at the end of watch. In instances where a log is not completed, the FDRs shall be submitted daily to a supervisor designated by the commanding officer.

Voiding an FDR. If there is an error on an FDR, the FDR must be voided and a replacement completed. However, if information was omitted and the FDR can be corrected by filling in missing information, no void is necessary. Voided FDRs shall have “VOID” written in uppercase letters across both the original and goldenrod copies. The officer’s initials, serial number and the date shall be placed on the voided form. The original (white copy) of the voided FDR shall be attached to the DFAR or other appropriate log and submitted at the end of watch. The goldenrod copy shall remain in the FDR book.

Note: If a new FDR is completed, the FDR reference number of the new FDR shall be written on the back of the voided FDR, both white copy and goldenrod copy.

Personnel Assigned Entry of Voids. Voided FDR numbers shall be entered into the “STOP” application, via the LAN, by employee(s) within five working days from when they were submitted. When an FDR is submitted as “VOID,” it shall be forwarded, via intradepartmental mail to Information Technology Division (ITD), for filing without a batch cover sheet.

Note: As a reminder, officers shall complete all FDRs, and voids, in blue or black ink. No substance shall be applied to FDRs (i.e., correction fluid or tape).

Correcting Errors. Officers shall check the “STOP” Application for errors on a daily basis. If errors are present, officers shall immediately make the necessary corrections. A Manual entitled “STOP” Application Manual is available to guide employees through the correction process and is available from ITD or on the LAN, located under the “STOP” Application icon.

Returning FDR Books. Completed FDR books shall be submitted to a supervisor for approval. When an officer transfers to another command, all FDR books in his/her possession shall be submitted to a supervisor in the command from which the books were obtained.

Note: Officers shall not share their assigned FDR books with other officers. The FDR books shall be issued, turned-in, and maintained only at the officer’s permanent division of assignment. An officer on loan to a division shall use an FDR book issued from his/her division of assignment.

Supervisor’s Responsibility. Supervisors reviewing completed FDRs shall:

• Ensure that each FDR is properly completed in accordance with the “STOP” Application Manual;

• After reviewing the FDR, place his/her serial number in the space provided at the bottom of the form;

Note: Care shall be taken when writing the serial number to not exceed the provided space and interfere with bubbles above.

• Check completed FDR books and account for the goldenrod copy of each completed FDR;

• Forward reviewed FDRs and completed FDR books to the FDR Coordinator; and,

• Ensure that officers check the “STOP” Application on a daily basis and make corrections immediately. 

Watch Commander’s Responsibility. Watch commanders are responsible for ensuring that all employees on their watch adhere to the provisions of the “STOP” Application Manual and shall:

• Use the supervisor’s reports in the “STOP” Application to monitor the most common mistakes and the time taken to correct them; and,

Note: The “STOP” Application Manual contains instructions for accessing and printing the supervisor’s reports.

• Conduct accuracy audits for proper completion of FDRs by officers and the appropriate review by supervisors. 

Field Data Report Coordinator. Each geographic Area and each specialized division shall have an employee designated as the Field Data Report Coordinator. Watch commanders or assistant watch commanders shall not be designated as FDR coordinators.

Field Data Report Coordinator Responsibility. The Field Data Report Coordinator shall:

• Issue FDR books to all officers;

• Maintain an adequate supply of FDR books;

• Prepare completed FDR books for records retention and storage per Department Manual Sections 2/332.20 and 5/050.08;

• Maintain and update the Record of Field Data Report Books, Form 15.43.02;

• Train new personnel in the proper completion of the FDR form and use of the “STOP” Application;

• Update the FDR book database in the “STOP” Application by entering the book numbers when books are issued, completed and returned or when reissued;

Note: If any FDRs in the returned books are unused, the number of unused FDRs shall be recorded on the front cover of the book, in brackets, next to the “Supervisor Approving” line, prior to reissue.

• Record the FDR book number of each FDR book received from the Department of General Services, Distribution Center;

• Conduct random audits to ensure that FDRs are being properly completed;

• Count and batch approved FDRs with a cover sheet available in the “STOP” Application;

Note: Care shall be taken that the FDRs are counted correctly when making a batch. There is no minimum number required to make a batch; however, a batch cannot exceed 75 FDRs.

• Forward FDR batches daily, via interoffice mail, to:

Information Technology Division (ITD)

Attn: Data Entry Section, Field Data Reports

1149 S. Broadway, Basement Level

Los Angeles, CA  90015

Mail Stop 447

Note: When the FDR Coordinator is on regular days off, the batches can be forwarded to ITD upon his/her return. If the absence is in excess of five days, the commanding officer shall appoint another employee to perform the Coordinator’s duties.

Commanding Officer’s Responsibility. Commanding officers are responsible for ensuring that all employees in their command adhere to established guidelines for FDRs, and shall:

• Appoint an employee as the Area or division FDR Coordinator;

• Ensure each officer under his/her command is issued an FDR book;

• Establish appropriate controls for the issuance, maintenance and storage of FDR books; and,

• Retain completed FDR books in accordance with the Department’s Records Retention Program.

Information Technology Division Responsibility. The ITD shall:

• Send out batches of FDRs to an outside source for scanning;

• Track and reconcile the FDRs sent out and those received from the outside source; and,

• Process and maintain FDR data in an appropriate electronic database.

Commanding Officer, Information Technology Division’s Responsibility. The Commanding Officer, ITD, shall maintain a database of Field Data Report information and ensure that Field Data Reports are processed and maintained in an appropriate file.

202.07 FEDERAL PRIVACY ACT - SOCIAL SECURITY NUMBER DISCLOSURE STATEMENT DURING FIELD DETENTION. When the Social Security number is requested in field situations, the following disclosure statement shall be made to the subject:

Federal law requires that you be informed, when asked for your Social Security number, that it must be provided for use in identification. Authority for requiring this information is based upon field interview procedures operational prior to January 1, 1975.

Note: If impractical to give before, this statement may be given after the Social Security number has been obtained.

Exception: In release‑from‑custody (RFC) situations, the statement is not required. (It is preprinted on the arrestee's copy.)

202.10 INTERROGATION OF SUSPECTS - ADMONITION OF MIRANDA RIGHTS. When a person in custody is to be interrogated regarding his/her possible participation in the commission of a criminal offense, or in any other instance where a Miranda Admonition is required (e.g., employee administrative investigation), the Miranda Admonition shall be read verbatim to him/her. The arrestee's response to the Miranda Admonition shall be included in the appropriate reports.

English. If the person speaks and understands English, the following Miranda Admonition shall be read verbatim:

• You have the right to remain silent.

Do you understand?

• Anything you say may be used against you in court.

Do you understand?

• You have the right to the presence of an attorney before and during any questioning. Do you understand?

• If you cannot afford an attorney, one will be appointed for you, free of charge, before any questioning, if you want.

Do you understand?

If a waiver is desired, the following question shall be asked:

• Do you want to talk about what happened?

Spanish. If the person speaks and understands Spanish only, the following Miranda Admonition shall be read verbatim by a Department employee who is fluent in Spanish:

• Usted tiene el derecho de permanecer callado.

Entiende?

• Caulquier cosa que usted diga puede ser usada en su contra en una corte de justicia.

Entiende?

• Usted tiene el derecho de la presencia de un abogado antes y durante caulquier interrogatorio.

Entiende?

• Si usted no tiene dinero para pagar un abogado, se nombrará uno para usted, sin costo alguno, antes de cualquier interrogatorio, si así lo quiere usted. Entiende?

If a waiver is desired, the following question shall be asked:

• Quiere usted hablar sobre lo que occurió?

Other languages. When it is necessary to advise a person of his/her Miranda rights in a language other than English or Spanish, the existing procedure shall be followed to determine that person’s language (Manual Section 1/240.25). If a waiver is sought and obtained, the employee must then be prepared to interpret any subsequent questions/responses. Consequently, it is preferred that a sworn employee interpret the Miranda Admonition, as they are also trained in interrogation techniques.

Juveniles. All persons under 18 years of age, described in Sections 601 and 602, Welfare and Institutions Code, shall be advised of their Miranda rights upon being taken into custody, regardless of whether they are to be interrogated. Responses as to whether the juvenile understands each of his/her Miranda rights shall be documented. However, a waiver shall not be sought unless the juvenile is to be interrogated.

The Miranda Admonition and the questions that follow shall be read verbatim as presented on the Field Officer's Notebook, Form 15.03.00.

The following information shall be included in any resulting report or other recording of the interview:

• The arrestee's response to the Miranda Admonition; and,

• Any statements made by the person.

Note: When the Short Arrest Report, Form 05.02.01, is used to report a suspect being taken into custody, the Miranda Admonition need not be included in the report.

Courtroom testimony shall reflect that the Miranda Admonition was read verbatim to the suspect.

202.60 IDENTIFICATION NECESSARY TO OBTAIN RECORDS AND IDENTIFICATION INFORMATION. An officer requesting information from Records and Identification Division by telephone shall identify himself by name and serial number and shall obtain the name of the person to whom he/she speaks.

202.64 WANT, RECORD, AND VEHICLE REGISTRATION INFORMATION. The following words shall be used in requesting information concerning suspects and vehicles:

Want (Suspect):  To determine any want or hold on the suspect.

Record:  To determine any want, hold, or criminal record on the suspect.

Want (Vehicle):  To determine whether a vehicle has been stolen, impounded, or is wanted by the police for any reason.

DMV (Department of Motor Vehicles):  To obtain information regarding the registration of the vehicle.

202.80 DUE DILIGENCE REQUIREMENT.

Arresting Officer's Responsibility. Whenever a suspect is arrested, it shall be the responsibility of the arresting officer, prior to booking, to verify whether the arrestee is the subject of an arrest warrant.

Exception: It shall be the responsibility of the personnel at the concerned jail facility to check arrestees for warrants, subsequent to booking, when an arrestee is:

• Booked at a field jail unit; or,

• Transported to Metropolitan Jail Section via a "B" wagon and booked 647f P.C. (Plain Drunk).

Arresting officers shall determine whether the information given to the detention officer by an arrestee is the same information used by the arresting officer who checked the arrestee for warrants. When any discrepancy is noted, the arresting officer shall use the new information to recheck the arrestee for warrants (Manual Section 4/725.09).

203. PRELIMINARY FIELD INVESTIGATION AND REPORTS.

203.05 CRIME SCENE LOG. This form is used to record information regarding all persons entering or assigned to a major crime scene. The form will be initiated by the first unit at the scene and continued by the unit handling the call.

Upon completion, the form shall be given to the concerned investigating officer.

203.10 POLICE CUSTODY ADVICE FOR SERIOUSLY ILL OR INJURED FELONY SUSPECTS WHO ARE HOSPITALIZED AT A LOCATION OTHER THAN LAC ‑ USC MEDICAL CENTER. When a felony suspect is hospitalized and his condition prevents a transfer to the Jail Ward of the LAC‑USC Medical Center, the investigating officers shall immediately conduct a preliminary investigation to determine whether it is imperative that the arrestee be placed in police custody. If police custody is determined to be necessary, the investigative watch commander shall be notified for the purpose of ensuring that such custody is provided. An additional notification to the Department Command Post shall be made for the purpose of completing the 24‑Hour Occurrence Log.

Note: When the investigating officers are not available, the investigative watch commander shall cause the preliminary investigation and determination to be made. (See also Manual Section 4/602.10)

203.12 CITY ATTORNEY DISCLOSURE STATEMENT. Officers shall complete a City Attorney Disclosure Statement, Form 05.02.09, for every adult felony and misdemeanor arrest report completed.

Exception: Officers involved in an investigation resulting in the completion of a juvenile arrest report or a homicide arrest report are exempt from these requirements.  Acceptable exemptions are limited to:

• Threats or possible danger to the safety of a victim or witness;

• Possible loss or destruction of evidence; or,

• Possible compromise of other investigations by law enforcement.

Officers’ Responsibility. Only officers completing felony or misdemeanor arrest reports shall read and sign the City Attorney Disclosure Statement, Form 05.02.09. Other officers involved in the arrest shall be listed under part five of the Form 05.02.09.

Note: Mere presence at the scene of an incident does not require the listing of an officer's name. An involved officer is one who can offer substantive testimony regarding the matters specified in the Disclosure Statement. If there is any doubt as to whether or not an officer or any other witness should be listed, they should always be listed.

The Disclosure Statement shall be attached (not stapled) to the arrest report; however, it shall not be a page of the arrest report.

Officers completing the Disclosure Statement shall not alter or modify the form in any way.

Supervisor’s Responsibility. Supervisors shall ensure that a City Attorney Disclosure Statement is signed and attached (not stapled) to all arrest reports, and that the Disclosure Statement has not been altered or modified in any way.

Detectives’ Responsibility. When detectives receive a felony arrest report, they shall keep the Disclosure Statement in the Detective's Case Envelope, Form 15.15.00, or other appropriate case envelope.

Note: The City Attorney Disclosure Statement shall not be included in reports presented to the District Attorney for felony filings.

If the arrest is for a felony, but at the time of filing the District Attorney refers the case to the City Attorney or the case is otherwise reduced to misdemeanor status, the detective shall remove the Disclosure Statement from the case envelope and submit it with the arrest report to the City Attorney for filing.

203.15 COMBINED REPORTING. An employee conducting a preliminary investigation may combine the following reports, as appropriate:

• Combined Crime and Arrest Report (Manual Section 4/216.14);

• Combined Evidence and Arrest Report (Manual Section 4/216.15); and/or,

• Combined Evidence and Investigative Report when up to three items of evidence are booked, the reporting employee shall:

  • Check the "Combined Evidence" checkbox at the top of the Investigative Report;

  • Complete the "Combined Evidence Report" section on the face of the report;

  • Enter details relating to the evidence in the narrative of the Investigative Report; and,

  • Forward a copy of the Investigative Report face sheet with the evidence.

• Combined Evidence and Investigative Report when a firearm or more than three items of evidence are booked, the reporting employee shall:

  • Check the "Combined Evidence" checkbox at the top of the Investigative Report;

  • Complete the shaded areas of the Property Report, including details and listing of the evidence;

  • Number the Property Report as the last page of the Investigative Report; and,

  • Forward a copy of the Property Report, stapled to the Investigative Report face sheet, with the evidence.

Exceptions: A Combined Evidence and Investigative Report shall not be used when:

• The Evidence is related to previously booked evidence.

Note: In this case, a separate Property Report shall be completed in its entirety. The original DR number shall be used, and the items shall be numbered starting with the next sequential item number.

• The evidence is booked to other than the primary victim of the Investigative Report (i.e., the victim listed at the top of the Investigative Report.);

• Reporting additional license plates.

Note:  One plate, or set of plates, may be reported using the combined procedure. Each additional plate, or set of plates, requires a separate report with a separate DR number. (Manual Section 5/040.56)

• The booking employee's supervisor determines that the use of a separate complete Property Report would be a more expedient means of booking the evidence under the given circumstances.

203.20 INVESTIGATION BY FIELD UNITS. Field units assigned to calls or discovering incidents requiring reports, except as prescribed in Manual Section 4/203.30, are responsible for the preliminary investigation and the preparation of all necessary reports. In those instances where concerned investigating officers or specialized units respond to the scene and desire to conduct the preliminary investigation, they shall notify the assigned unit that they are taking over at that time and will prepare all necessary reports. The unit thus relieved shall then:

• Give the investigative unit all pertinent evidence or information in their possession;

• Assist the investigating officers where necessary or requested;

• Assist in the preparation of the reports when necessary to maintain continuity of evidence, or, when requested by the investigating officers, to assure complete and accurate reporting;

• Make appropriate entries on the Daily Field Activities Report, Form 15.52.00, as to the disposition of the call and the identity of the investigative unit relieving them; and,

• Return to their prior assignment when no further assistance is required by the investigative unit.

Note:  Dead‑body calls (except traffic) shall be handled as prescribed in Manual Sections 4/238.40 and 4/238.83. Abortion investigation‑calls shall be handled as prescribed in Manual Section 4/212.12.

203.21 INVESTIGATIVE ACTIONS

Sworn Personnel Responsibilities.  Sworn personnel making separate significant contributions to an investigation (other than primary officer) shall:

• Document their actions and observations on an Investigative Action/Statement Form, Form 03.11.20; and,

• Upon completion, provide the Investigative Action/Statement Form to the primary officer, to be included with and numbered as a page of the original report.

Note:  If two partner officers are involved in a situation in which their individual actions / observations that are indistinguishable (e.g., same time, place, etc.), a single form is appropriate.  If additional space is needed, a Continuation Sheet, Form 15.09.00, shall be used.

Primary / Arresting Officer’s Responsibilities.  When documenting the statement of an officer's actions/ observations, it is not necessary to re-write everything contained within the statement.  Any information elemental to the crime and/or arrest shall be briefly paraphrased with a reference to the statement where the detailed information can be found.  The officer completing the report shall ensure that all Investigative Action/Statement Forms are included with and numbered as a page of the original report.

Officers are reminded that, at the time of arrest, arresting officers must have specific knowledge of all elements of the crime for which the suspect has been arrested.  Officers should be able to articulate that knowledge, including how and when it was obtained, and shall document it within the report narrative.

Note:  Investigative Action/Statement Forms completed after distribution of the initial investigative report shall be attached to a Follow-Up Report, Form 03.14.00, and submitted to the concerned Records personnel for distribution to Records and Identification Division.

Exception:  Debriefing of suspects for intelligence purposes (not related to the investigation) shall be documented on a separate Investigative Action/ Statement Form, Form 03.11.20.  The debriefing statement shall be forwarded to the concerned investigative division and shall not be included as a page of the original report.

203.22 CASE SCREENING FACTORS. An employee conducting a preliminary investigation of an incident reportable on a Investigative Report, Form 03.01.00, shall check applicable boxes under the Case Screening Factor Section of the report. If all of the factors are present (all of the boxes are checked), "Short‑Form" reporting applies.

A Short Form Investigative Report may be taken when all of the following conditions exist:

• Suspect/vehicle was not seen;

• Prints or other evidence were not present;

• MO was not distinct;

• Property lost was less than $5000;

• There was no serious injury to the victim; and,

• There was only one victim.

If any of these conditions are not present, the Investigative Report shall be completed in its entirety.

203.23 STATEMENT DOCUMENTATION.  When documenting statements, either within the narrative of the associated report, on the Investigative Action/Statement Form, Form 03.11.20, or CHP Form 556 Supplemental Report, officers shall adhere to the following guidelines: